WMPRSA Program Recap - Lights in the Night - How PR launched lanterns into the ArtPrize Top 5

wmprsaprogramlightsinthenight10-15-12_048 (Large) On November 15, 2012, WMPRSA hosted a panel of four speakers, Dan Johnson, who is the managing partner of Six Voices LLC, Mark Carpenter, an entrepreneur, currently engaged in digital app collaborations with clients across the world, Kim Bode, owner of 834 Design and Marketing, and Adrienne Wallace, a project manager at 834 Design and Marketing. Wallace helped lead the discussion. [Slides From the Presentation Available Here]

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The panel discussed how the ArtPrize entry Lights in the Night made it into the Top 5. Dan and Mark spoke about how they developed the idea, while Kim and Adrienne discussed how 834 Design and Marketing handled all of the promotion.

Carpenter explained that before he came up with the “lantern” idea he knew that he wanted to be involved with ArtPrize in some way and participate in the “risk taking roll.” He wanted to show his children that you can start with a small idea and turn it into something larger than you could have ever hoped for. Carpenter also knew that he wanted to involve the community in his entry.

Johnson said that after he and Carpenter decided to enter “Lights in the Night” into ArtPrize, they discussed how they needed to find great advertising and marketing. Thats when they hired 834 Design and Marketing.

Wallace and Bode went on to discuss how 834 led the Lights in the Night campaign:

  • Name selection
  • Descriptive of what the event truly was
  • Content creation
  • PR pitch to local media
  • Weekly blog posts to Facebook notes
  • Postcard (included in Gilmore Collection restaurant checks)
  • Weekly email (2,000 on list)
  • Advertising
  • The Lights in the Night ad on GRNow.com had the highest click through in the history of the website
  • Street teams that passed out post cards, and QR codes to help drive the public to the website
  • Word of mouth- The community had a lot to do with this, they became advocates for Lights in the Night.
  • Instructional video
  • Poster with instructions on how to light a lantern
  • In order to get the media involved and interested in the event it was important to have a mini-launch so they could all see the lanterns first-hand.

Johnson discussed the process they took to receive all of the proper permits with the city and then went on to explain the difficulties they had with the city a week before the lanterns were scheduled to launch. The main issue they had with the city was the fact that they pulled several locations that were scheduled launch spots. They were also give the green light to purchase 20,000 lanterns, but after they were purchased were told they could only launch 2,500. At the end of the event the final count came to 15,000 lanterns that had actually been lit and launched.

Lights in the Night entered the Top 25 within a day, from there it moved to the Top 10, and ultimately into the Top 5. Brian Burch, public relations director at ArtPrize said that he had never seen anything like it before and it was a testament of the community’s engagement.

Program Recap - Writing Winning Award Entries

PRoof Award entries are due March 1, and WMPRSA offered a free program to members on January 26 on how to write winning entries.  Brian Burch, a former WMPRSA Board Member, judge, and winner of numerous awards has now made his tips available here: WRITING WINNING AWARD ENTRIES: A Holistic Approach January 26, 2012 Brian Burch, Public Relations Director, ArtPrize

Big Ideas

Award-winning public relations campaigns are often the result of a “big idea.” It’s important for public relations campaigns to embrace this type of creative thinking or design thinking in order to break through the clutter and chaos of an increasingly fractured media landscape in order to have real impact.

It’s these big ideas that are the greatest contenders for awards, but an idea is not a plan. Creative, big ideas have to solve communications problems using original, strategic thinking. They also need to show some elements of risk, relevance, impact and originality.

Plan Early, Document Everything

The key to writing a campaign entry that will win an award is following the basic tenants of good communications. No level of “wordsmithing” will cover up a mediocre or weak campaign. Starting with a plan, executing deliberately and documenting the process will help your efforts when it becomes time to create the award entry.

  • Databases
  • Journal
  • Budget
  • Track progress in real time (starting metrics are as important as final metrics)

Clearly Define Measurable Goals

Among the greatest missteps of a public relations campaign is to believe that media clips alone will win an award. While highly impressive and definitely a factor, the most important part of a public relations campaign is how it impacted the core business of the organization.

  • Sales objectives
  • Website Traffic
  • Audience increase
  • Fans/Followers/Influence

Even if something as intangible as awareness is the key objective, ensure that there is a metric that can quantify growth or prove that the messages of the campaign were carried through.

Start Writing: Start at the End

It might seem counterintuitive to start with the results of your campaign, but it shouldn’t be. Your results are likely the reason you’re submitting the campaign for an award, so build off of them and meet your goals and objectives in the middle. This will help ensure that you’re carrying a narrative throughout the entire entry.

Intro Paragraph

Think about writing an entry as you would write a press release, each sentence needs to entice the reader to do one thing—keep reading.

An easy-to-grasp introduction providing an overview of the entry should provide a summary of the campaign and what worked. The intro sets the tone with key ideas and goals, but it’s not the narrative, so get to the point, fast, and make it easy for judges to understand the program and the important takeaways.

Target Audience

Understanding an audience is critical to establishing a comprehensive strategy. Therefore it’s important to define the audience—its attitudes, beliefs and desires. It will prevent the juror from making assumptions, show you’ve done your research and will create greater appreciation for strategy and execution.

Research and Results

The two elements that separate a good entry from a winning entry are the research at the beginning and the results at the end. When writing an entry, these are literally at the beginning and end of your draft, but the two are inherently connected and therefore should be written in parallel.

The creativity of a campaign can be found in the opening paragraphs and then carried through the strategies. The research provides the justification for those strategies. Winning entries provide evidence based on primary or secondary research to support the following:

  • Risk
  • Relevance
  • Impact
  • Originality
  • Evaluation

In addition, you need it to provide a comprehensive understanding for your audience and objectives. From those stem your strategies and tactics.

Two things to remember:

  • Primary research is conducted by you.
  • Secondary research is conducted by someone else.

Research is hard evidence, not anecdotes or stories. Dig into sales data, market share, survey results, census data, etc. All of these can provide the facts that determine why the campaign was important and timely. It will also support how much risk was involved in the campaign and therefore how important the strategy was to its completion. They also provide the metrics for results.

Results are the tangible items that explain how well a campaign accomplished its goals and made a difference beyond media coverage or positive anecdotes. What was the change and how did it positively impact the primary business?

Strategy

There’s often confusion for award entry writers on the difference between a strategy and a tactic. The best way to describe the difference is a strategy refers to a direction or conceptualization of how to reach an objective, while tactics are the individual executable components used to reach that objective.

In the narrative, outline the strategies, how did you decide to divide and conquer. What were the key influences that led you to that direction?

The Drama is in the Challenge

Your project was probably really difficult, and there were probably obstacles along the way. The most memorable award entries are the ones that called out the tactical challenges they faced — whether budget, time, unforeseen events – and illustrate how they adapted to overcome the challenge. Judges care about the end results, equally important, it is what you did to get there – research, planning and execution, and what happened along the way. Sell the drama of your program.

Evaluation

Every line item in the evaluation should match a stated goal, objective, item of research and strategy. Just saying that you wanted media coverage and showing a bunch of clips isn’t enough. Analyzing reach, impressions and how the target audience reacted makes a convincing case. Show that the organization will receive a return on investment as a result of your program. There needs to be a direct correlation between what you wanted to accomplish and what you did accomplish.

Support Materials

Ensure support materials are comprehensive by going through research items that are mentioned in the two-page narrative are included in the support materials. If you call out an action or tactic in the summary, then there should be documentation in the binder. Too often the binders lack substance and need to be more than just a “clip book” of resulting coverage.

Items to include:

  • Primary Research
    • Survey Results
    • Qualitative and Quantitative Data
    • Analysis of Results
    • Budget
    • Creative concepts
      • Diagrams
      • Wireframes
      • Photos/video/audio clips
      • Key quotes

Free PRoof Award Entry Workshop - 1/26/12

Each year, the West Michigan Public Relations Society of America confers PRoof Awards to honor and celebrate the outstanding achievements of West Michigan's public relations professionals. PRoof Award entries are due March 1. If you have never considered entering the PRoof Awards or have questions about the process, we invite you to a FREE workshop on January 26. The workshop will teach you what qualifies for an entry and how to put an entry together. Brian Burch, public relations director for ArtPrize, will teach the workshop as he has won multiple awards and also judged entries for other chapters.Bring your interns or co-workers to help you learn how to put together a great entry that will impress the judges!

Bring your own lunch and eat while you learn.There will be time for Q. and A. and additional help along the way as you compile your entries.

Register Here

Location:  Hagar Conference Room (Administration Building) Cornerstone University 1001 E Beltline Grand Rapids, Michigan 49525

Save the Date for the PRoof Awards

[Date Corrected] We invite you to save April 25, 2012 for the PRoof Awards, where we will network with other public relations professionals, announce the winners, laud their achievements and enjoy a special guest speaker.  Please join us at the formal awards event scheduled for 6 p.m. at the Goei Center. Watch for an upcoming announcement!